OLAC-MOUG conference logo OLAC - MOUG

September 26-28, 2008

Local sights and tours available from Conference site Conference presenters'  biographies Preconference details Conference hotel and travel information Conference Schedule & Reception Conference Registration details and form

Conference Descriptions



ARCHIVE of presentation from the conference speakers.


Opening Session


Friday, September 26    —    8:30 - 9:45 a.m.

Rocking the Metaverse: A/V Cataloging in a Web X.0 Environment

presented by   LYNNE HOWARTH

The keynote will focus on what has happened over the past 10 years, as digitization and the growth in electronic media has driven major changes in the way we manage A/V materials. For example, the emergence of digital multimedia was a catalyst for rethinking cataloguing codes/standards (AACR), for fostering the development of metadata schemas and applications, for inspiring innovative uses of so-called "traditional" tools, such as classification systems, and for challenging fundamental ideas of who /does /A/V cataloguing. If ten years ago, A/V materials and their cataloguing had moved from orphan child to Cinderella, in the ten years since, both have moved, metaphorically, from fantasy world princess to metaverse avatar. Or, more concretely, from "non-book" channel to digital mainstream.
PowerPoint of Presentation  



Large Group Session

Sunday, September 28  8:45 - 10:30 a.m.



Find out what’s in store for catalogers in RDA (Resource Description and Access), the successor to the Anglo-American Cataloguing Rules. Presenters will discuss major differences between RDA and AACR2, how we got to this point, where we think we'll be tomorrow, and the process of the Committee for the Development of RDA.
Patton's Presentation PowerPoint

Hoerman's Presentation PowerPoint  



Closing Session


Sunday, September 28  11:45 a.m. -  12:30 p.m.

presented by   JANET SWAN HILL



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FrIday, September 26   —  Saturday, September 27


presented by ROBERT BOTHMANN

The Electronic Resources Workshop will be a primer on how to get started with electronic resources cataloging. All the basic rules and the method of choosing the correct MARC format for an electronic resource will be discussed. Using the methodology discussed in this workshop, a cataloger should be able to create an accurate descriptive record for any type of electronic resource.
Outline of Presentation
Robert Bothmann presented the Electronic Resources workshop in place of Amy Weiss, who was unable to attend.



presented by JANIS YOUNG

In early 2007 the Library of Congress initiated an experiment to develop a system of genre/form headings (MARC 21 tag 155), which describe what a work is, as opposed to what it is about. To date, hundreds of headings in the areas of moving images (film, television programs, and video recordings) and radio programs have been approved. Two Subject Cataloging Manual instruction sheets have also been published in support of the headings: H 1913 for moving image genre/form headings, and H 1969.5 for radio programs. Other projects, including that for music genre/form headings, are in the discussion stages.

In this session, attendees will learn about the history and current status of the genre/form project at the Library of Congress, with emphasis on policies for the use of moving image and radio program genre/form headings.
Outline of Presentation 



presented by JOSEPH HINGER

An overview and identification of integrating resources with a focus on cataloging integrating resources in various formats and reviewing all the fixed & variable fields that are used. Practical examples will be given throughout the presentation, with emphasis on electronic integrating resources. Questions and discussion from attendees are welcome as this is the newest area of cataloging and the rules are constantly changing in conjunction with the electronic environment. If there is time at the end of the presentation, examples and attendee situations can be presented for discussion by the group, to see possible cataloging outcomes.
This presentation is suitable for all levels of catalogers.
PowerPoint of Presentation, Part 1,    PowerPoint of Presentation, Part 2   



presented by JENN RILEY

The maze of non-MARC metadata formats can be formidable, even for the experienced cataloger. This workshop will introduce the key metadata formats applicable to audiovisual materials and describe the circumstances in which each is most useful. Descriptive metadata, technical metadata, and structural metadata will be discussed in the context of where they fit in the entire digital project lifecycle. Many examples will be shown, and participants will have an opportunity to put the material from the workshop to use through discussion questions.
Presentation Notes & Examples  



presented by MARGARET KAUS

A discussion of basic score cataloging using AACR2 rules from chapters 1, 2, 5, etc. Includes a discussion of searching for and selecting the best record in OCLC and when to input a new bibliographic record.
Presentation Notes & Examples



presented by PAUL CAUTHEN

We will examine examples of problematic title pages, confusing physical formats requiring description, uniform title problems, and LC subject heading problems; all based on AACR2, LCRIs, and LCSH. Includes opportunity to discuss problems submitted in advance. Submit problems for discussion to paul.cauthen@uc.edu.
Short Version   -or-   Long Version  
Paul Cauthen presented the Advanced Scores workshop in place of A. Ralph Papakhian, who was unable to attend.



presented by MARK SCHARFF

The aim is to provide an overview of the principal issues to address in cataloging sound recordings using AACR2 and the Library of Congress Rule Interpretations. Compact discs will be the primary format whose cataloging will be taught. Major concepts will include:

PowerPoint of presentation, supplemental handout for presentation



presented by ROBERT FREEBORN

Cataloging of such items as enhanced discs, hybrid discs, pure digital (non-physical) recordings, Playaways, and a selection of oddities. The workshop will look at advanced sound recording cataloging utilizing AACR2 Chapters 6, 7 and 9. This workshop will include PowerPoint presentation slides, handouts, and examples.
PowerPoint of Presentation 



presented by JAY WEITZ

The workshop assumes basic knowledge of the MARC 21 format for Visual Materials and AACR2 cataloging rules for videorecordings. Discussion will be guided in part by audience questions, focusing on specific video cataloging problems. We will begin with a brief historical background of the AACR2 rules, then cover sources of information, when to input a new record, special considerations for music videos, physical/technical descriptions, and possibly other topics. A packet of examples will be provided and there will be ample opportunities for questions.
This presentation is suitable for all levels of catalogers.
PowerPoint of Presentation  (one combined presentation for Basic+Advanced)



presented by JAY WEITZ

The workshop assumes basic knowledge of the MARC 21 format for Visual Materials and AACR2 cataloging rules for videorecordings, but is suitable for catalogers at all levels of experience. Discussion will be guided in part by audience questions, focusing on specific video cataloging problems. Among possible topics of discussion are dates, numbers associated with videos, field 007, DVDs and other videodiscs, streaming videos, "in" analytics, closed captioning and audio enhancement, genre headings, statements of responsibility, and collections, among others. A packet of examples will be provided and there will be ample opportunities for questions.
PowerPoint of Presentation  (one combined presentation for Basic+Advanced)



presented by CATHY GERHART

This presentation will look at the implementation of Worldcat Local at the University of Washington. It will include live demonstrations and a discussion of how it works and doesn't work for media materials. There will be ample time for questions about the product and to try a variety of different kinds of searches.


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Thursday, September 25   —    9:00 a.m. - 4:00 p.m.



presented by  PAIGE ANDREW

This basic maps cataloging workshop will primarily delve into the three descriptive areas of the bibliographic record that typically cause concern and consternation. Those three areas are:

Additionally, we will look at the fixed fields that are pertinent to cataloging cartographic materials, learn how to create a LC G-classification call number, and touch on subject analysis and possibly map facsimiles.The instructor’s primary goal is to build confidence in working with the details of these areas, as well as to teach the correct way to handle the data that goes into each.

We will learn to use the Natural Scale Indicator with a hands-on exercise, and will conclude with the attendees creating a brief descriptive record for a map.

(speaker will bring handouts)

Workshop attendees will receive a set of handouts as reference materials that touch on the entire range of descriptive and other elements contained in the bibliographic record for maps. The handouts cover not only the above-mentioned areas but also include a couple of bibliographies and several “ready reference” resources.

In addition, each attendee will receive a Natural Scale Indicator thanks to the map distributor company, MapLink.

Copies of Mr. Andrew’s book, Cataloging Sheet Maps, the Basics will be available for purchase at a discounted price as well.



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Saturday, September 27   —  8:45 OLAC/MOUG CONFERENCE PROGRAM -  10:30 a.m.  

Sharing the expertise of attendees, Poster Sessions are your opportunity to see what is happening in the world of AV Cataloging.

Exhibition space limits the number of sessions to eleven, and all eleven have been filled. Here are the exhibitors...


Teressa Keenan, Leslie Rieger
, University of Montana

In today's libraries Bibliographic Management/Technical Services departments are being encouraged to find creative ways to deal with the ever increasing amount of materials needing to be processed without depending on increases in library budgets or staffing. This poster describes how the Mansfield Library introduced the use of macros created with Macro Express to help increase efficiency, reduce errors, and streamline workflows.


THE ART OF COLLABORATION: Creating an Effective Metadata Workflow for a Digital Project
Kate James
, Illinois State University      

In 2005 Milner Library, Illinois State University (ISU), launched a digital art image collection, ILSTUDIA (Illinois State University Digital Images of Art), which is produced as a collaboration with the School of Art at the university.  The database is for the study and teaching of art, design, and visual culture at ISU.  The images come from varying sources but are mainly from slides located at the Visual Resources Collection of the School of Art.  The database continues to grow and is currently around 9,000 images, with several hundred images added a month.  The collaboration is unique because staffs from both the School of Art and Milner Library are involved in most areas of the projects, including the creation and quality control of the metadata.  Questions I will address include: quality control and training on a long-term digital project and creating an effective metadata workflow between two separate campus units.


CATALOG 2.0: Implementing Browser Tools for Customized Searching
Susannah Benedetti
, Gary Moore, University of North Carolina-Wilmington

Libraries are increasingly utilizing Web 2.0 technologies to create more dynamic and user-centered websites. Applications such as browser toolbars and buttons can enhance the user’s search experience, and also the cataloger’s workflow by allowing instant catalog searching straight from the browser and outside of the OPAC, as well as quick access to frequently used external websites such as Bibliographic Formats and Standards, Classification Web, and WorldCat, or desired local resources. Because these tools are customizable, they can be modified to maximize departmental or institutional efficiency. This poster will describe the benefits of utilizing such personalized browser tools to create a ‘Library 2.0’ web search environment, the web skills required, and the ease of sharing.


Marcy A. Strong
, Binghamton University Libraries

Based on the results from a questionnaire taken by university faculty and teaching assistants, Binghamton University Libraries decided to create online tutorials to support the critical research practices of students. Online tutorials are created as web pages and screen casts using the software product Camtasia.  Documentation is available to support subject librarians in the creation of the screen casts; this includes guidelines, best practices, suggested scripts, step-by-step instructions, and metadata term suggestions. The screen cast tutorials are then cataloged using both Dublin Core and MARC, and added in the Libraries’ catalog.  The cataloging of the screen casts is handled jointly by the subject librarians who create the tutorials, and a member of Cataloging Services. The tutorials are available on the Libraries’ website where teaching assistants and faculty can link to them for use by their students.


LESSONS FROM USING RFID ON MEDIA: A Case Study of RFID Implementation at Chicago State University
Gayle Porter
, Chicago State University

RFID technology is becoming a more popular method to keep track of library collections.  The session will address several questions that library managers may have about RFID and provide information that can help them plan for its acquisition and implementation and understand how it impacts on media. Possible questions about RFID are:


METADATA USE at the Minnesota Digital Library and User Research
Harris Burkhalter
, Minnesota State University Mankato/Westonka Historical Society

The Minnesota Digital Library (MDL) is an online collection of historical documents and collections from museums, libraries, and colleges across the state available for public use via the Internet. Through the program “Minnesota Reflections,” these institutions have been digitizing unique collections to create a searchable database allowing online research. Because of the more than 20,000 images and documents from 97 organizations digitized so far, the metadata used to catalog the various formats included in the database have to be organized in such a way to make it easier for participating groups to add new documents as well as making them convenient for users to locate in the databases. This presentation will discuss how the MDL has developed its metadata practices and guidelines, opting to utilize Dublin Core for the organization of the collection. Also, it will discuss how these standards aid the research of Internet users searching the MDL.


MOODY BLUES: The Social Web, Tagging, and Non-Textual Discovery Tools for Music
Susannah Cleveland, Gwen Evans
, Bowling Green State University       

A common thread in discussions about the Next Generation Catalog is that it should incorporate features beyond the mere textual, one-way presentation of data.  At the same time, traditional textual description of music materials often prohibits effective use of the catalog by both specialists and non-specialists alike.  Librarians at Bowling Green State University have developed HueTunes, a non-textual tool that allows users to tag music with colors in order to explore already established connections between music, color, and emotion.  This poster presentation will outline some of the rationale behind the project and give an overview of the application developed as a method to integrate non-textual, color-based searching into the user experience.


PBCore: A Dynamic Metadata Standard for Motion Media
Tom Adamich
, Visiting Librarian Service              

The PBCore metadata standard, based on the Dublin Core Metadata Standard (ISO 15836), is used to describe media (video, audio, text, images, rich interactive learning objects) created by the Public Broadcasting community in the United States.  PBCore enables both Public Broadcasters and related communities to easily retrieve and share media assets among colleagues, various software systems, institutions, community/ production partners, private citizens, and educators. PBCore can also be used as a foundation for an archival or asset management process at an individual PBS station or institution. This poster session profiles the basic PBCore structure, available resources, and selected field-based application examples.  The goal of the PBCore standard is to provide a pivotal identification point for the achievement of the real power of digital technology to meet the mission of public broadcasting – access to quality media for all U.S citizens.


Valarie Adams
, The University of Tennessee at Chattanooga

The University of Tennessee at Chattanooga Library has developed a technique for creating named book and media collections which has added value to the collections and made it easier to access, track, and manage those collections.  In order to create a named collection, we establish the name with an 830 series title when the first piece of the collection is cataloged.  We then add a 530 field in the authority record associated with the name for related terms, so that when the terms “Named Collection”, “Named Electronic Journal Collection”, or “Named Media Collection” are entered into the OPAC, a list of appropriate named collections is generated, and users can easily drill down to collection specifics.  This poster presentation highlights the benefits of named collections to catalogers and users alike and shares the techniques developed at UTC for successful implementation of named collections.


Lucas Mak
, Michigan State University Libraries

Staff of the Vincent Voice Library at MSU regularly collects spoken word recordings of public affairs events and programs. Most recordings are long and without readily available abstract. It is not economically feasible for a cataloging librarian to listen every single audio file and then do the cataloging. Instead, a two-step process has been adopted. By filling out a template created in OCLC Connexion client with basic descriptions and summary note, a trained student employee creates skeleton original records and pass them to a catalog librarian. Then the librarian finishes those records by adding subject and genre headings, as well as doing authority control. Overall, this two-step approach is an efficient way to catalog the spoken word recordings. However, training of student employees and quality control of the skeleton record have been issues since the first day.


Megan Dazey
, University of Oregon

This poster presentation will cover how to convince your library’s administration that your library needs a video game collection; how to develop a collection development policy for purchasing and selecting the video games; how to catalog the video games, their controllers and hardware; and finally how to circulate your collection with maximum efficiency. At the University of Oregon we created a video game collection as a way to increase traffic in one of our branch libraries.  Good cataloging basics for video games have helped students to easily find these games in the catalog.  Video games now account for almost 15% of the circulation at that branch.  Video game parties are being organized by our students via Facebook and other social websites.  These students are using our equipment and inviting us along to the parties.



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