OLAC
- MOUGCLEVELAND CONFERENCE
OLAC
- MOUG
CLEVELAND CONFERENCE
September 26-28, 2008
Conference Descriptions
SESSIONS | PRECONFERENCE | WORKSHOPS | POSTER
SESSIONS
ARCHIVE of presentation from the conference speakers.
SESSIONS
Opening Session
KEYNOTE ADDRESS
Friday, September 26 — 8:30 - 9:45 a.m.
Rocking the Metaverse: A/V Cataloging in a Web X.0 Environment
presented by LYNNE HOWARTH
The keynote will focus on what has happened over the past 10
years, as digitization and the growth in electronic media has driven major
changes in the way we manage A/V materials. For example, the emergence of digital
multimedia was a catalyst for rethinking cataloguing codes/standards (AACR),
for fostering the development of metadata schemas and applications, for inspiring
innovative uses of so-called "traditional" tools, such as classification
systems, and for challenging fundamental ideas of who /does /A/V cataloguing.
If ten years ago, A/V materials and their cataloguing had moved from orphan
child to Cinderella, in the ten years since, both have moved, metaphorically,
from fantasy world princess to metaverse avatar. Or, more concretely, from "non-book" channel
to digital mainstream.
PowerPoint of Presentation
Large Group Session
Sunday, September 28 8:45 - 10:30 a.m.
RDA
presented by GLENN PATTON & HEIDI HOERMAN
Find out what’s in store for catalogers in RDA (Resource
Description and Access), the successor to the Anglo-American Cataloguing Rules.
Presenters will discuss major differences between RDA and AACR2, how we got
to this point, where we think we'll be tomorrow, and the process of the Committee
for the Development of RDA.
Patton's Presentation PowerPoint
Hoerman's Presentation PowerPoint
___________________________
Closing Session
CLOSING ADDRESS
Sunday, September 28 11:45 a.m. - 12:30 p.m.
presented by JANET SWAN HILL
WORKSHOPS
FrIday, September 26 — Saturday, September 27
ELECTRONIC RESOURCES
presented by ROBERT BOTHMANN
The Electronic Resources Workshop will be a primer on how
to get started with electronic resources cataloging. All the basic rules and
the method of choosing the correct MARC format for an electronic resource will
be discussed. Using the methodology discussed in this workshop, a cataloger
should be able to create an accurate descriptive record for any type of electronic
resource.
Outline of Presentation
Robert Bothmann presented the Electronic Resources workshop in place of Amy Weiss, who was unable to attend.
FORM / GENRE HEADINGS
presented by JANIS YOUNG
In early 2007 the Library of Congress initiated an experiment to develop a system of genre/form headings (MARC 21 tag 155), which describe what a work is, as opposed to what it is about. To date, hundreds of headings in the areas of moving images (film, television programs, and video recordings) and radio programs have been approved. Two Subject Cataloging Manual instruction sheets have also been published in support of the headings: H 1913 for moving image genre/form headings, and H 1969.5 for radio programs. Other projects, including that for music genre/form headings, are in the discussion stages.
In this session, attendees will learn about the history and
current status of the genre/form project at the Library of Congress, with emphasis
on policies for the use of moving image and radio program genre/form headings.
Outline of Presentation
INTEGRATING RESOURCES WORKSHOP
presented by JOSEPH HINGER
An overview and
identification of integrating resources with a focus on cataloging integrating
resources in various formats and reviewing all the fixed & variable fields
that are used. Practical examples will be given throughout the presentation,
with emphasis on electronic integrating resources. Questions and discussion
from attendees are welcome as this is the newest area of cataloging and
the rules are constantly changing in conjunction with the electronic environment.
If there is time at the end of the presentation, examples and attendee situations
can be presented for discussion by the group, to see possible cataloging outcomes.
This presentation is suitable for all levels of catalogers.
PowerPoint of Presentation, Part 1, PowerPoint of Presentation, Part 2
METADATA for AUDIOVISUAL MATERIALS and ITS ROLE in DIGITAL PROJECTS
presented by JENN RILEY
The maze of non-MARC metadata formats can be formidable,
even for the experienced cataloger. This workshop will introduce the key metadata
formats applicable to audiovisual materials and describe the circumstances
in which each is most useful. Descriptive metadata, technical metadata, and
structural metadata will be discussed in the context of where they fit in the
entire digital project lifecycle. Many examples will be shown, and participants
will have an opportunity to put the material from the workshop to use through
discussion questions.
Presentation Notes & Examples
BASICS OF SCORES CATALOGING WORKSHOP
presented by MARGARET KAUS
A discussion of basic score cataloging using AACR2 rules from
chapters 1, 2, 5, etc. Includes a discussion of searching for and selecting
the best record in OCLC and when to input a new bibliographic record.
Presentation Notes & Examples
ADVANCED SCORES CATALOGING
presented by PAUL CAUTHEN
We will examine examples of problematic
title pages, confusing physical formats requiring description, uniform title
problems, and LC subject heading problems; all based on AACR2, LCRIs, and LCSH.
Includes opportunity to discuss problems submitted in advance. Submit problems
for discussion to paul.cauthen@uc.edu.
Short Version -or- Long Version
Paul Cauthen presented the Advanced Scores workshop in place of A. Ralph Papakhian, who was unable to attend.
BASIC SOUND RECORDINGS
presented by MARK SCHARFF
The aim is to provide an overview of the principal issues to address in cataloging sound recordings using AACR2 and the Library of Congress Rule Interpretations. Compact discs will be the primary format whose cataloging will be taught. Major concepts will include:
PowerPoint of presentation, supplemental handout for presentation
ADVANCED SOUND RECORDINGS
presented by ROBERT FREEBORN
Cataloging of such items as enhanced discs, hybrid discs, pure
digital (non-physical) recordings, Playaways, and a selection of oddities.
The workshop will look at advanced sound recording cataloging utilizing AACR2
Chapters 6, 7 and 9. This workshop will include PowerPoint presentation slides,
handouts, and examples.
PowerPoint of Presentation
BASIC VIDEORECORDINGS CATALOGING WORKSHOP
presented by JAY WEITZ
The workshop assumes basic knowledge of the MARC 21 format
for Visual Materials and AACR2 cataloging rules for videorecordings. Discussion
will be guided in part by audience questions, focusing on specific video cataloging
problems. We will begin with a brief historical background of the AACR2 rules,
then cover sources of information, when to input a new record, special considerations
for music videos, physical/technical descriptions, and possibly other topics.
A packet of examples will be provided and there will be ample opportunities
for questions.
This presentation is suitable for all levels of catalogers.
PowerPoint of Presentation (one combined presentation for Basic+Advanced)
ADVANCED VIDEORECORDINGS CATALOGING WORKSHOP
presented by JAY WEITZ
The workshop assumes basic knowledge of the MARC 21 format
for Visual Materials and AACR2 cataloging rules for videorecordings, but is
suitable for catalogers at all levels of experience. Discussion will be guided
in part by audience questions, focusing on specific video cataloging problems.
Among possible topics of discussion are dates, numbers associated with videos,
field 007, DVDs and other videodiscs, streaming videos, "in" analytics,
closed captioning and audio enhancement, genre headings, statements of responsibility,
and collections, among others. A packet of examples will be provided and there
will be ample opportunities for questions.
PowerPoint of Presentation (one combined presentation for Basic+Advanced)
WORLDCAT LOCAL
presented by CATHY GERHART
This presentation will look at the implementation of Worldcat Local at the University of Washington. It will include live demonstrations and a discussion of how it works and doesn't work for media materials. There will be ample time for questions about the product and to try a variety of different kinds of searches.
Thursday, September 25 — 9:00 a.m. - 4:00 p.m.
MAPS CATALOGING
presented by PAIGE ANDREW
This basic maps cataloging workshop will primarily delve into the three descriptive areas of the bibliographic record that typically cause concern and consternation. Those three areas are:
Additionally, we will look at the fixed fields that are pertinent to cataloging cartographic materials, learn how to create a LC G-classification call number, and touch on subject analysis and possibly map facsimiles.The instructor’s primary goal is to build confidence in working with the details of these areas, as well as to teach the correct way to handle the data that goes into each.
We will learn to use the Natural Scale Indicator with a hands-on exercise, and will conclude with the attendees creating a brief descriptive record for a map.
(speaker will bring handouts)
Workshop attendees will receive a set of handouts as reference materials that touch on the entire range of descriptive and other elements contained in the bibliographic record for maps. The handouts cover not only the above-mentioned areas but also include a couple of bibliographies and several “ready reference” resources.
In addition, each attendee will receive a Natural Scale Indicator thanks to the map distributor company, MapLink.
Copies of Mr. Andrew’s book, Cataloging Sheet Maps, the Basics will be available for purchase at a discounted price as well.
POSTER SESSIONS
Saturday, September
27 — 8:45
Sharing the expertise of attendees, Poster Sessions are your opportunity to see what is happening in the world of AV Cataloging.
Exhibition space limits the number of sessions to eleven, and all eleven have been filled. Here are the exhibitors...
ALL ABOARD THE MACRO EXPRESS
Teressa Keenan, Leslie Rieger, University of Montana
In today's libraries Bibliographic Management/Technical Services departments are being encouraged to find creative ways to deal with the ever increasing amount of materials needing to be processed without depending on increases in library budgets or staffing. This poster describes how the Mansfield Library introduced the use of macros created with Macro Express to help increase efficiency, reduce errors, and streamline workflows.
HANDOUT
THE ART OF COLLABORATION: Creating an Effective Metadata Workflow for a Digital Project
Kate James, Illinois State University
In 2005 Milner Library, Illinois State University (ISU), launched a digital art image collection, ILSTUDIA (Illinois State University Digital Images of Art), which is produced as a collaboration with the School of Art at the university. The database is for the study and teaching of art, design, and visual culture at ISU. The images come from varying sources but are mainly from slides located at the Visual Resources Collection of the School of Art. The database continues to grow and is currently around 9,000 images, with several hundred images added a month. The collaboration is unique because staffs from both the School of Art and Milner Library are involved in most areas of the projects, including the creation and quality control of the metadata. Questions I will address include: quality control and training on a long-term digital project and creating an effective metadata workflow between two separate campus units.
CATALOG 2.0: Implementing Browser Tools for Customized Searching
Susannah Benedetti, Gary Moore, University of North Carolina-Wilmington
Libraries are increasingly utilizing Web 2.0 technologies to create more dynamic and user-centered websites. Applications such as browser toolbars and buttons can enhance the user’s search experience, and also the cataloger’s workflow by allowing instant catalog searching straight from the browser and outside of the OPAC, as well as quick access to frequently used external websites such as Bibliographic Formats and Standards, Classification Web, and WorldCat, or desired local resources. Because these tools are customizable, they can be modified to maximize departmental or institutional efficiency. This poster will describe the benefits of utilizing such personalized browser tools to create a ‘Library 2.0’ web search environment, the web skills required, and the ease of sharing.
CATALOGING SCREEN CAST TUTORIALS in Dublin Core and MARC
Marcy A. Strong, Binghamton University Libraries
Based on the results from a questionnaire taken by university faculty and teaching assistants, Binghamton University Libraries decided to create online tutorials to support the critical research practices of students. Online tutorials are created as web pages and screen casts using the software product Camtasia. Documentation is available to support subject librarians in the creation of the screen casts; this includes guidelines, best practices, suggested scripts, step-by-step instructions, and metadata term suggestions. The screen cast tutorials are then cataloged using both Dublin Core and MARC, and added in the Libraries’ catalog. The cataloging of the screen casts is handled jointly by the subject librarians who create the tutorials, and a member of Cataloging Services. The tutorials are available on the Libraries’ website where teaching assistants and faculty can link to them for use by their students.
LESSONS FROM USING RFID ON MEDIA:
A Case Study of RFID Implementation at Chicago State University
Gayle Porter, Chicago State University
RFID technology is becoming a more popular method to keep track of library collections. The session will address several questions that library managers may have about RFID and provide information that can help them plan for its acquisition and implementation and understand how it impacts on media. Possible questions about RFID are:
METADATA USE at the Minnesota Digital Library and User Research
Harris Burkhalter, Minnesota State University Mankato/Westonka Historical Society
The Minnesota Digital Library (MDL) is an online collection of historical documents and collections from museums, libraries, and colleges across the state available for public use via the Internet. Through the program “Minnesota Reflections,” these institutions have been digitizing unique collections to create a searchable database allowing online research. Because of the more than 20,000 images and documents from 97 organizations digitized so far, the metadata used to catalog the various formats included in the database have to be organized in such a way to make it easier for participating groups to add new documents as well as making them convenient for users to locate in the databases. This presentation will discuss how the MDL has developed its metadata practices and guidelines, opting to utilize Dublin Core for the organization of the collection. Also, it will discuss how these standards aid the research of Internet users searching the MDL.
MOODY BLUES: The Social Web, Tagging, and Non-Textual Discovery Tools for Music
Susannah Cleveland, Gwen Evans, Bowling Green State University
A common thread in discussions about the Next Generation Catalog is that it should incorporate features beyond the mere textual, one-way presentation of data. At the same time, traditional textual description of music materials often prohibits effective use of the catalog by both specialists and non-specialists alike. Librarians at Bowling Green State University have developed HueTunes, a non-textual tool that allows users to tag music with colors in order to explore already established connections between music, color, and emotion. This poster presentation will outline some of the rationale behind the project and give an overview of the application developed as a method to integrate non-textual, color-based searching into the user experience.
HANDOUT
PBCore: A Dynamic Metadata Standard for Motion Media
Tom Adamich, Visiting Librarian Service
The PBCore metadata standard, based on the Dublin Core Metadata Standard (ISO 15836), is used to describe media (video, audio, text, images, rich interactive learning objects) created by the Public Broadcasting community in the United States. PBCore enables both Public Broadcasters and related communities to easily retrieve and share media assets among colleagues, various software systems, institutions, community/ production partners, private citizens, and educators. PBCore can also be used as a foundation for an archival or asset management process at an individual PBS station or institution. This poster session profiles the basic PBCore structure, available resources, and selected field-based application examples. The goal of the PBCore standard is to provide a pivotal identification point for the achievement of the real power of digital technology to meet the mission of public broadcasting – access to quality media for all U.S citizens.
HANDOUT
USE OF A SERIES TITLE TO TRACK NAMED COLLECTIONS
Valarie Adams, The University of Tennessee at Chattanooga
The University of Tennessee at Chattanooga Library has developed a technique for creating named book and media collections which has added value to the collections and made it easier to access, track, and manage those collections. In order to create a named collection, we establish the name with an 830 series title when the first piece of the collection is cataloged. We then add a 530 field in the authority record associated with the name for related terms, so that when the terms “Named Collection”, “Named Electronic Journal Collection”, or “Named Media Collection” are entered into the OPAC, a list of appropriate named collections is generated, and users can easily drill down to collection specifics. This poster presentation highlights the benefits of named collections to catalogers and users alike and shares the techniques developed at UTC for successful implementation of named collections.
HANDOUT
USING STUDENT EMPLOYEES IN CATALOGING DIGITAL SPOKEN WORD RECORDINGS
Lucas Mak, Michigan State University Libraries
Staff of the Vincent Voice Library at MSU regularly collects spoken word recordings of public affairs events and programs. Most recordings are long and without readily available abstract. It is not economically feasible for a cataloging librarian to listen every single audio file and then do the cataloging. Instead, a two-step process has been adopted. By filling out a template created in OCLC Connexion client with basic descriptions and summary note, a trained student employee creates skeleton original records and pass them to a catalog librarian. Then the librarian finishes those records by adding subject and genre headings, as well as doing authority control. Overall, this two-step approach is an efficient way to catalog the spoken word recordings. However, training of student employees and quality control of the skeleton record have been issues since the first day.
POSTER SESSION HANDOUT
VIDEO GAMES PWN THE LIBRARY
Megan Dazey, University of Oregon
This poster presentation will cover how to convince your library’s administration that your library needs a video game collection; how to develop a collection development policy for purchasing and selecting the video games; how to catalog the video games, their controllers and hardware; and finally how to circulate your collection with maximum efficiency. At the University of Oregon we created a video game collection as a way to increase traffic in one of our branch libraries. Good cataloging basics for video games have helped students to easily find these games in the catalog. Video games now account for almost 15% of the circulation at that branch. Video game parties are being organized by our students via Facebook and other social websites. These students are using our equipment and inviting us along to the parties.
HANDOUT