OLAC Newsletter
Vol. 29 | No. 1| March 2009
The OLAC Newsletter (ISSN: 0739-1153) is a quarterly publication of the Online Audiovisual Catalogers, Inc. appearing in March, June, September and December. Permission is granted to copy and disseminate information contained herein, provided the source is acknowledged.
OLAC Meeting Minutes:
Conference Reports:
Reports from the 2008 OLAC/MOUG
Conference, Part II:
Workshops:
- Elect. Resources
- Form/Genre Headings
- Integrating Resources
- Metadata for Audiovisual Materials
- Worldcat Local
- RDA Program
- Poster Sessions
Book Reviews:
OLAC Cataloger's Judgment:
- Sounds & Silence
- Edition or contents
- Order of names in 505
- PowerPoint on CD-ROM
- Mysteries of the 007
- Which came 1st 508 or 511
- True colors
- Computer file vs. video
- Auteur theory questioned
OLAC/Cataloging Policy Committee (CAPC)
Meeting Minutes
ALA Midwinter Meeting
Friday, January 23, 2009
The meeting was called to order at 7:35 p.m. by Chair Kelley McGrath.
Members present: Kelley McGrath, Marcia Barrett, Heidi Frank, Jeannette Ho, Carolyn Walden, Walter Walker, Bill Anderson. Ex officio: Martha Yee (for Greta de Groat), Janis Young, Cathy Gerhart, Jay Weitz. Intern: Susan Wynne. There were thirty-five attendees.
- Welcome and Introductions
- Approval of Minutes
http://www.olacinc.org/newsletters/sept08/capc.html
http://www.olacinc.org/newsletters/dec08.pdf
Marcia Barrett moved that the minutes be approved as posted.
Motion passed.
- Announcements
Kelley McGrath thanked Martha Yee for sitting in for Greta de Groat as liaison to CC:DA. She also announced that Kelly Chambers had to step down as a CAPC member and has been replaced by Walter Walker. Cyrus Ford is replacing Walter as an intern.
- Reports and Discussions
- MARBI report (C. Gerhart)
See the MARBI report elsewhere in this issue of the Newsletter.
- CC:DA report (Martha Yee for G. de Groat)
See the CC:DA report elsewhere in this issue of the Newsletter.
Additions to Martha's written report:
John Attig is currently compiling RDA comments and will contact CC:DA. The ALA response to JSC is due early February. CC:DA's Saturday agenda includes discussion of the CC:DA Task Force for review of proposed ISBD area 0 (zero), which is a potentially better display for content and carrier. Kelley McGrath thanked Jeannette Ho, CAPC representative to this task force.
- Form/genre headings (Janis Young, LC)
See the Library of Congress report elsewhere in this Newsletter.
Additions to Janis' report:
SACO Issues: Janis emphasized that there is a separate form for proposing new form-genre headings and it should be used for these headings only (LC workflow is a little different for form-genre). Cartography Project Issues: Janis noted that LC will be un-inverting a lot of headings. Kelley asked if a funnel project for form-genre headings is needed. The new CAPC Task Force on form-genre headings for moving images could solicit suggestions as one-time project. LC wants to explore a more faceted approach in future projects. For example, music headings often have a lot of information packed into the main heading.
- Subcommittee on Maintenance for CAPC Resources (K. McGrath for D. Procházka)
The Subcommittee for the Maintenance of CAPC Resources completed its second review of resources on the CAPC web page in January 2009. They examined the CAPC pages themselves as well as our recommendations from last year.
The Subcommittee recommended that since the DVD Cataloging Guide Update Task Force has completed its work, it be removed from the page listing active task forces and placed on the page of past task forces.
After consulting with John Attig about the English and Spanish versions of "Implementing the Revised AACR2 Chapter 9 for Cataloging Electronic Resources," they recommend that these training presentations be moved to the list of archived publications and training materials as it is unlikely that anyone currently needs guidelines for changes which occurred in 2001. There is still a need for some basic instructions on how to catalog various sorts of electronic resources and John recommended that CAPC may wish to create such a document, and that it could form the basis of a "workflow" (which he defined as "procedural documents that take a cataloger step by step through the process of creating a record within a particular context, such as the description of a particular type of material") when RDA is implemented.
There was some discussion of John Attig's suggestion, though CAPC is currently overextended. John's suggestion may need to be reconsidered at ALA Annual. Attendees noted that SCCTP has a workshop on cataloging electronic resources, and ALCTS also has one. These could be linked from the OLAC website immediately and perhaps adapted later. Kelley will examine the existing resources and explore the possibility of linking to them on the OLAC website.
- DVD Guide Revision and Update Task Force (C. Walden)
The final document has been approved and is posted on the website in PDF. Carolyn Walden thanked the rest of the task force for their hard work. A brief side discussion ensued about the need to determine what formats (Word, PDF, HTML, etc.) to post on the website.
- Video Language Coding Best Practices Task Force (K. McGrath)
This task force is currently in limbo. Kelley confirmed that LC has our proposal for changing the way the MARC format handles language coding for moving image materials, but with all the RDA items being considered by MARBI, the proposal has not made it to the MARBI agenda yet.
- Playaways Best Practices Task Force (H. Frank)
The original guide was posted last fall. Now they are working on a summary of how RDA will affect the cataloging of Playaways, addressing content, carrier, media, and duration. Some of these will differ from the AACR2 recommendations.
- Moving Image Work-Level Records Task Force (K. McGrath)
The final report and recommendations for parts 1-2, which cover definitions, work boundaries, attributes, and relationships, and provide examples are posted. A draft of part 4 (experiments with extracting worklevel information from current records and recommendations for making this easier) is currently available and comments will be taken through February 13, 2009. Part 3 (operational definitions for attributes and sources to get attribute information) is still in progress.
- MARBI report (C. Gerhart)
- New Business
LC Genre/Form Headings for Moving Images Best Practices Task Force (B. Anderson)
This task force has just begun work. Its purpose is to provide guidance on use of form-genre headings beyond the applicable instructions in the Subject Cataloging Manual. The task force is gathering suggestions from AUTOCAT and the OLAC-list. All suggestions are welcome. Cathy Gerhart will send her institution's instructions.
There was a brief discussion of televised events and performances and how to approach these in form-genre headings. Janis noted that LC has some feedback indicating that people don't care about the difference between televised and filmed. They would welcome ideas for a better way to treat performances and televised events.
SlotMusic Best Practices Task Force (M. Barrett)
OLAC has purchased two SlotMusic items. There are some doubts about the viability of this format. They are similar to camera memory cards and supposed to be playable on some cell phones and on computers with a USB adapter. They are DRM-free. The deadline for the task force's report is July. The task force includes Marcia Barrett, chair; Jim Alberts, Cyrus Ford, Steve Henry, Michi Hoban, and Jay Weitz. This is a joint OLAC-MLA group.
Audiovisual Materials Glossary Update Task Force (H. Frank)
This task force will update Nancy Olson's glossary which is now 20 years old. They will start with electronic resources and they want to post it on the OLAC Website when completed.
-
Adjournment
The meeting adjourned at 9:40 PM.
Submitted by Susan Wynne (for Paige Andrew)
OLAC EXECUTIVE BOARD MEETING
Minutes
ALA MIDWINTER MEETING
Saturday, January 24, 2009The meeting was called to order at 1:30 p.m. by President Bobby Bothmann. Board members present were: Bobby Bothmann, Debbie Benrubi, Paige Andrew, Kelley McGrath, Amy Weiss, Jay Weitz. Guests present were: Kevin Furniss. Board members absent were: Patricia Loghry, Kate James, Vicki Toy-Smith.
- Welcome and Introductions
Bobby welcomed everyone present to the meeting; introductions were forgone because everyone knew all individuals at the table.
- Announcements
Bobby announced that the new website is slated to go live on February 1 st. However, that may not happen as he received news from webmaster Teressa Keenan that the site was down and may take several days to bring back up.
- Amend and Adopt the Agenda
Bobby requested two additional agenda items be added; Paige requested that one be added, as follows:- Add Kevin Furniss under Old Business to provide a report on the outcomes of the OLAC-MOUG 2008 Biennial Conference
- Add ALA Emerging Leaders Program to New Business
- Add discussion of term limits for liaisons/officers in Handbook to Old Business
Agenda amended unanimously to include these changes.
Officer's Reports
- Secretary's Report (Paige Andrew)
Paige asked that copies of written reports delivered at the conference be given to him to make his task of minute taking manageable. Minutes to the Executive Board, CAPC Meeting, and Membership Meeting held at the OLAC-MOUG 2008 Biennial Conference are on the OLAC website and were published in the December 2008 OLAC Newsletter. No changes to those posted minutes were heard and they were
approved without discussion by acclamation. - Treasurer's Report (Bobby Bothmann for Kate James)
As of the end of December 2008 Treasurer Kate James reports that OLAC funds total $18,760. In addition, we have 286 personal memberships renewed; and 145 institutional renewals, for a total membership of 434. There are 173 outstanding renewals and it is hoped that most, if not all, will be completed by February 2009. A full Treasurer's report can be found elsewhere in this issue of the Newsletter.
- Newsletter Editor's Report (Amy Weiss)
Amy announced that she will be stepping down as Newsletter Editor after the 2009 volume is complete. She urged the Executive Board to begin making announcements about the need for a new Editor, and to specifically indicate that this will be the last year that the Newsletter is printed and mailed. Amy will make the same announcement at the Membership Meeting and urge interested candidates to contact the Executive Board. Everyone agreed that we need to quickly move forward on setting up an announcement and begin to find a new Newsletter editor. Paige noted that it would be helpful to indicate that a preferred requirement be experience with working in the online environment.
- Cataloging Policy Committee (CAPC) Report (Kelley McGrath)
See the CAPC meeting minutes elsewhere in this Newsletter.
- Outreach/Advocacy Report (Debbie Benrubi)
Debbie is using a student employee to gather contact information for Library School students nationally in order to mail them a copy of the OLAC Brochure as a means for garnering new members. How else can we use the brochure, or other public relations methods, to become better known across the profession?
Suggestions from the Executive Board included:
- Have OLAC members who are attending local or regional conferences, such as their own state library association annual conference, to represent OLAC at a booth or similar outlet.
- Contact conference coordinators/planners during the planning stages to see if we can mail copies of the brochure to them to set out for interested attendees at the conference.
- Perhaps OLAC can sponsor, for a small fee, at OCLC regional or state library association meetings in our years inbetween the Biennial meeting.
- Identify amongst our own membership who has experience teaching cataloging workshops on the various formats, then see if we can match them up with workshop needs at various meetings and conferences so that we become a national resource to others.
Debbie agreed to solicit volunteers to help with Item D above and create a "directory" of format cataloging experts that can then be shared out to other organizations.
Activities Reports
- Nancy B. Olson Award (Bobby Bothmann for Vicki Toy-Smith)
The NBO Award Committee received multiple nominations for this year's award and is excited to announce that they have selected an award recipient. An announcement is forthcoming soon, once the chosen recipient is notified.
- Elections Committee (Bobby Bothmann for Steven Miller and Mary Konkel)
Slate of Candidates include:
Treasurer/Membership Coordinator = Nathan Putnam
Vice President/President-elect = Sevim McCutcheon
Bobby will also ask for nominations from the floor at the upcoming Membership Meeting with the hope that we will have two or more for each office.
- OLAC Research Grant Report (Bobby B. for Pat Loghry)
Pat has received one application for the Research Grant to date and has been notified that a second application may be forthcoming. Deadline for applying for the Research Grant is March 1 st. The information and actual application form is difficult to locate on the OLAC website as it is buried within the Handbook. A suggestion was made to also place this information in a stand-alone location on the website to make it more accessible, Bobby will work with Teressa to get this done. It was also suggested that Pat announce the Award at least one more time before the deadline, Bobby will ask her to do this.
Old Business - OLAC Archives (Bobby Bothmann)
Minnesota State University-Mankato has agreed to buy archival storage boxes and set up and maintain an OLAC Archives. We need to allocate money annually to pay for operating expenses in the amount of $100. Additionally, we need to put information about the Archives in the Handbook so the membership is aware of it.
- OLAC-MOUG 2008 Biennial Conference Report (Kevin Furniss)
Kevin handed out two documents to members of the Executive Board related to our very successful Biennial Conference recently held in Cleveland in September 2008. These were a list of excerpted comments from the evaluation forms that attendees filled out, and secondly a "Letter to Future OLAC Conference Planners" sharing details about the planning process. Kevin reviewed some specifics from both documents with the Board. Both documents were drafts, final copies of these two documents and two others will be coming to the Executive Board from Sevim McCutcheon soon after the Midwinter meeting.
- Updating the Handbook Related to Term Limits for Offices and Liaison Positions (Paige Andrew)
Paige brought up one piece of unfinished business from the Executive Board meeting held in Cleveland at the OLAC-MOUG Biennial Conference related to updating portions of the Handbook (Item #16). Paige and Bobby discussed briefly by email prior to this meeting and agreed that we could continue working on this item amongst the Board via email better than spend time on it now. Members of the Executive Board will receive instructions from Bobby soon after this conference with a goal of completing this task by ALA Annual in July.
New Business - OLAC Liaison to the ALA Subject Analysis Committee (Bobby Bothmann)
About a year ago Cathy Gerhart, in an email to Vicki, suggested that OLAC may want to have a liaison to the Subject Analysis Committee (SAC) as a means of being in touch with activities from that important cataloging-related body. Cathy pointed out that they are doing a lot of work with genre/form issues, which we are interested in and also that the committee was re-evaluating its relationships with other groups. Bobby posed the question of whether the Executive Board feels we need to establish such a Liaison, and Kelley made several points in favor of doing so. However, members of the Board felt that we did not have enough information to make an informed decision, and Bobby noted that at this time we are not even certain that the SAC would welcome a liaison. Bobby will contact the Chair of SAC to seek clarifications and also ask if they are interested in participating and then work with us on this task if needed.
- OCLC Policy for Use and Transfer of WorldCat Records (Kelley McGrath)
Kelley recently emailed the OCLC Record Use Group with concerns relating to potential changes to the Policy for Use and Transfer of WorldCat Records proposed by OCLC in 2008. In particular she is seeking to find out if this new Policy would hamper using data from existing WorldCat records in OLAC's experimentation with improving access to moving images and how they would "act" under specific applications. A broader concern is whether or not tighter restrictions on the use of bibliographic records might prevent research that could lead to improvements in bibliographic access in the future. Kelley asked if it might be worthwhile to have OLAC draft a position paper on this new Policy spelling out our major concerns. The Executive Board agreed to support the creation of a position paper and asked Kelley to take the lead on this.
- Face-to-Face Meetings (Bobby Bothmann)
Bobby described our current methods of OLAC-wide operations and asked whether we might need to re-think the frequency of face-to-face meetings, especially in light of our country's economic circumstances. Some ideas were raised and discussed regarding this issue, the Executive Board will continue to discuss options via email in preparation for extending one or more proposals to the membership
- ALA Emerging Leaders Program (Kelley McGrath)
It was suggested that OLAC might wish to sponsor an ALA Emerging Leader. The cost would be $1000 and the sponsored individual would have to complete a project (or portion of a project) for OLAC within six months. OLAC does not currently have any applicable projects, but a question was also posed as to whether or not we would qualify as a "sponsor" organization based on the requirements of the ALA Emerging Leaders Program. Before we can move forward on possibly sponsoring an OLAC member in the future we need to get this question answered.
- Closed Session of the Executive Board Meeting
Topics included:
CAPC Membership
OLAC 2010 Biennial Conference Location
OLAC Liaison to CC:DA
Submitted by Paige Andrew, SecretaryOLAC MEMBERSHIP MEETING
ALA MIDWINTER MEETING
Saturday, January 24, 2009
Welcome and Introductions (Bobby Bothmann)Bobby welcomed the 27 OLAC members in attendance at this meeting, while Paige routed a signup sheet. We went around the room and introduced ourselves.
Announcements
Bobby announced that the old website will remain up longer than expected as the new OLAC website was originally scheduled to "go live" on February 1 st but it crashed a couple of days before the Midwinter Meeting. Once the new site is rebuilt and back in place there will be an announcement about the switchover to the new site on the OLAC-L list and elsewhere.
Bobby noted that at the Executive Board meeting Amy Weiss reminded us that 2009 is the last year for print versions of the OLAC Newsletter as we transition to electronic-only starting in 2010.
Amend and Adopt the Agenda (Bobby Bothmann)
Bobby asked for any needed changes to the agenda from the floor. Hearing none, Bobby asked to add a report on the recent 2008 OLAC-MOUG Biennial Conference be placed under "Activities".
Officer's Reports
Secretary's Report (Paige Andrew)
Paige announced that minutes for the Executive Board Meeting, the CAPC Meeting, and the Membership Meeting were published in the December 2008 OLAC Newsletter.
Treasurer's Report (Bobby B. for Kate James)
As of the end of December 2008 Treasurer Kate James reports that OLAC funds total $18,760. In addition, we have 286 personal memberships renewed; and 145 institutional renewals, for a total membership of 434. There are 173 outstanding renewals and it is hoped that most, if not all, will be completed by February 2009. In addition, Kate has moved to a new job and location, membership renewals should be sent to her new
address. A complete Treasurer's financial statement is posted elsewhere in this newsletter.Newsletter Editor's Report (Amy Weiss)
Amy announced that she will be stepping down as Newsletter Editor with the conclusion of the 2009 volume, therefore the OLAC Executive Board is seeking a volunteer with both editorial experience and experience with online publishing. Any interested OLAC members may contact Amy directly at akweiss@fsu.edu or any member of the Executive Board. She also asked for one or more volunteers to assist during 2009 with the transitional phase of moving the newsletter from paper to electronic.Cataloging Policy Committee (CAPC) Report (Kelley McGrath)
See a full CAPC Report in the CAPC Meeting Minutes elsewhere in this newsletter.Outreach/Advocacy Report (Debbie Benrubi)
Debbie is using a student employee to gather contact information for Library School students nationally in order to mail them a copy of the OLAC Brochure as a means for garnering new members.The Executive Board also brainstormed ideas for outreach and training at the Executive Board meeting, see details in the Outreach/Advocacy section of the Executive Board Minutes elsewhere in this newsletter.
Additionally, Debbie will be emailing all OLAC members asking for one or more volunteers to help set up a directory or clearinghouse of members who have cataloging expertise with one or more formats and are willing to teach or share their knowledge with individuals outside of OLAC.
Liaison ReportsMARBI Report (Cathy Gerhart)
MARBI met earlier in the day and accepted all proposals before that body. See the MARBI Report elsewhere in this newsletter for details.CC:DA Report (Martha Yee for Greta de Groat)
Please see the CC:DA Report elsewhere in this Newsletter.Thanks go to Jeannette Ho, the CAPC representative to the CC:DA Task Force on the Review of Proposed ISBD Area 0 for her assistance.
OCLC Report (Jay Weitz)
Jay handed out copies of "News from OCLC" and shared key elements of the report of likely interest to OLAC members. See the full "News from OCLC" report elsewhere in this newsletter.Bobby asked if membership on the OCLC Review Board of Shared Data Creation and Stewardship noted in the report was open to folks outside of OCLC so that perhaps CAPC could send a representative. Membership for the Review Board is only from amongst OCLC's Members Council.
Library of Congress Report (Bobby Bothmann for Janis Young)
See the Library of Congress Report elsewhere in this Newsletter.
Music OCLC Users Group Report (MOUG) (Bobby Bothmann for Mary Huismann)
See the full MOUG report elsewhere in this Newsletter.Activities Reports
Nancy B. Olson Award (Bobby Bothmann for Vicki Toy-Smith)
The NBO Award Committee received multiple nominations for this year's award and is excited to announce that they have selected an award recipient. An announcement is forthcoming soon, once the chosen recipient is notified. Committee members include Vicki Toy-Smith, Chair, Kathy Rankin, and Adolfo Tarango.
Elections Committee (Bobby Bothmann for Steve Miller)
Bobby was pleased to report that we do have candidates for the two open Officer positions, as follows: Treasurer/Membership Coordinator = Nathan G. Putnam
Vice President/President-elect = Sevim McCutcheonBobby asked for any further nominations from the floor. Hearing none, he noted that nominations for the two positions are open until January 31, 2009. If no other nominations are received by the chair of the Elections Committee, Steve Miller, the slate of candidates will be accepted by acclamation and stand as the new OLAC officers for 2009-2011.
OLAC Research Grant Report (Bobby Bothmann for Pat Loghry)
Bobby read Pat's report to the group:
OLAC is seeking applicants for the OLAC Research Grant. This grant is awarded annually by the OLAC Executive Board to encourage research in the field of audiovisual cataloging. Proposals will be judged by a jury appointed by the OLAC Board on the basis of practicability and perceived value to the audio-visual cataloging community. Applicants must follow OLAC's prescribed guidelines for submitting proposals as outlined in
the OLAC Handbook. The deadline for proposal submissions to Pat Loghry [ploghry@nd.edu], OLAC Research Grant Committee chair is March 1, 2009. Other Committee members are Dr. Jung-ran Park and Helen Gbala. Guidelines and application are available at: http://www.olacinc.org/handbook.html#researchOLAC/ALCTS Preconference Program at ALA Annual Meeting 2009 (Julie Renee Moore)
Julie provided a written handout detailing the upcoming Preconference at ALA Annual, to be held on Thursday, July 9, 2009 from 8:30 a.m. to 5:00 p.m. Titled "Cataloging Digital Media: Back to the Future!" it will cover cataloging aspects of DVD-Video, DVD-Audio, DualDisc, DVD-ROM, Playaways, and Streaming Media. Presenters include Jay Weitz who has agreed to teach much of the workshop, Joy Panigabutra Roberts who will teach the DVD-ROM section, and Dr. Robert Ellett who will speak on the future of digital media cataloging.
Full information and registration information can be found at: http://www.ala.org/ala/conferencesevents/upcoming/
annual/2009/Preconferences.pdf under the header "ALCTS" as the first item listed.Julie thanked her fellow co-chairs, Joy Panigabutra-Roberts and Carolyn Walden for all of their work and assistance and invited all to attend the workshop.
OLAC-MOUG 2008 Biennial Conference Report (Bobby Bothmann for Kevin Furniss)
Bobby shared some highlights from a report that Kevin presented to the Executive Board earlier in the day, final written reports to the Board are forthcoming after the Midwinter Meeting from Sevim McCutcheon. Highlights from the Conference include:
1. 290 registrants, which is fantastic and ranks with two other very successful Biennial conferences in the past
(Seattle and Montreal).2. Received many evaluations from attendees, for which the planning committee is grateful as is allows for future reference to setting up and running the Biennial Conference. Responses on the evaluation forms were overwhelmingly positive in all areas regarding this Conference.
3. Cleveland in general and the conference location specifically turned out to be a great site.
4. There was plenty of food and coffee at all activities/events, something that at times has beenan issue in the past. The hotel staff support was superior.
5. All related expenses have now been paid and the bottom line is that the Conference generated over $8800! Because we did so well, and because we had wonderful pre-conference planning and preparation support as well as during conference support, from the Northern OhioTechnical Services Librarians (NOTSL) and the Music OCLC Users Group (MOUG), theExecutive Board voted to share some of the proceeds. In particular, because this conference substituted for NOTSL's only money-making meeting of the year and they supplied membership support in so many ways we have donated $2000 to that organization. We alsodonated $1000 to MOUG for their assistance and co-sponsorship.
New BusinessOLAC Liaison to ALA's Subject Analysis Committee (SAC)
Kelley McGrath led this discussion, noting that OLAC may want to have a liaison to the Subject Analysis Committee (SAC) as a means of being in touch with activities from that important cataloging-related body. She pointed out that they are doing a lot of work with genre/form issues, which we are interested in and also that the committee was re-evaluating its relationships with other groups. This topic was presented to the Executive Board members earlier in the day.
There was positive response to this proposal. Bobby noted that there are some outstanding issues that would need to be investigated, but based on the Membership's response we would go forward with this idea.
Bobby will contact the Chair of SAC to seek clarifications and also ask if they are interested in participating and then report findings to all.
Need for Face-to-Face Meetings (Bobby Bothmann)
Bobby noted that this discussion was also held at the Executive Board Meeting prior to this meeting. He generally wanted to open the topic of needing to meet face-to-face as often as we do to discussion in order to generate ideas. Issues include do we need two meetings per year, are there alternate non-face to face methods for conducting our business, should a unit such as CAPC only meet electronically, etc. Most of what is driving this discussion is the nation's economic situation and individual's inability to travel as much in the future, as well as
the need to simply review what we do now and seek to do it wiser.Several ideas and concerns were heard, such as:
1. Using online meeting technologies such as Skype, teleconferencing software, meet in Second Life, doing Webcasting.2. Executive Board hold its meetings via teleconferencing.
3. Discover what the true value is in requiring face to face attendance for membership in units such as CAPC or doing liaison work.
4. Would it be possible to financially assist those who do make the commitment to attend our meetings face to face but are having problems doing so? Perhaps the Scholarship guidelines should be expanded to be less specific but more inclusive of this situation. Could we establish a scholarship specifically for the CAPC Intern position?
5. Look at making the F2F requirements less restrictive in rela- tion to participating in CAPC and/or OLAC activities.6. How about a separate OLAC Membership Meeting in the Fall, in non-biennial conference years, via something like a webcast?
Bobby agreed to work with the membership on this topic via email as an ongoing investigation following Midwinter.
OCLC Policy for Use and Transfer of WorldCat Records (Kelley McGrath)
Kelley led a review and discussion of OCLC's recently proposed changes to their policies on the use of WorldCat records. She also delivered a report on this topic at the Executive Board Meeting.
Kelley recently emailed the OCLC Record Use Group with concerns relating to potential changes to the Policy for Use and Transfer of WorldCat Records proposed by OCLC in 2008. In particular she is seeking to find out if this new Policy would hamper using data from existing WorldCat records in OLAC's experimentation with improving access to moving images and how they would "act" under specific applications. A broader concern is whether or not tighter restrictions on the use of bibliographic records might prevent research that could lead
to improvements in bibliographic access in the future.Kelley asked if it might be worthwhile to have OLAC draft a position paper on this new Policy spelling out our major concerns. Members supported the idea and Kelley asked that specific ideas, thoughts, concerns be sent to her to incorporate into a paper. The Executive Board had previously agreed to support the creation of a position paper and asked Kelley to take the lead on this, which she is willing to do. Kelley then asked for volunteers from the floor to assist her with this task, Rebecca Lubas volunteered. They will communicate progress
on the position paper through the OLAC-L list.The Membership Meeting adjourned at approximately 5:15 p.m. and reconvened at 5:30 p.m. for the ongoing and always fun Question & Answer Panel event.
Q&A Panel
Panel members this time included Jay Weitz, Bobby Bothmann, Cathy Gerhart, and Paige Andrew.
There were only a couple questions from the floor, Bobby asked Paige about how to handle the physical description for two maps of the same geographic area but with different topics involved. A second question was posed about SlotMusic. The remainder of the session was more of a discussion of three or four AV cataloging topics. Based on the way that the session evolved, Bobby asked if it might be time to change the event
from a Q&A panel format into something more of a cataloging discussion group where a small number of prepared cataloging questions could be gathered ahead of the OLAC Membership Meeting and then used as talking points. Everyone in attendance agreed that it would be worth trying this, Bobby will oversee making this change in time for the upcoming ALA Annual meeting in Chicago.The Q&A Panel session closed at approximately 6:15 p.m.
Submitted by Paige Andrew
- Welcome and Introductions
Questions about this website contact Teressa Keenan