Welcome and Introductions

Marcia Barrett stepped in and volunteered to run the CAPC meeting for Kelley McGrath, who could not attend Midwinter at the last moment. The meeting opened with individual introductions, there were twenty-one attendees in total.

Approval of Minutes

http://olacinc.org/drupal/newsletters/enews/2009sept/Sept09-meetings.htm#capc

Marcia called for any needed changes or additions to the Minutes of the July 2009 CAPC meeting held in Chicago at ALA Annual. There were no changes heard. Minutes stand approved.

Announcements

• Marcia announced that four members of CAPC -- Bill, Marcia, Heidi and Walter --are in their second term, and CAPC is seeking new members. Those interested in volunteering for either membership or internship on CAPC should contact the CAPC Chair, Robert Freeborn, or a member of the OLAC Executive Board.
  
  [Post-meeting addendum: Bill Anderson, Marcia Barrett, and Walter Walker will conclude their first term at the ALA Annual Conference in June 2010 and are eligible, if interested, in running for a second term. Heidi Frank will complete her second term at the ALA Annual Conference in June 2011 so will be continuing as a CAPC member for one more year.]
  
  
• Addition to the agenda – Genre/Form update from Library of Congress liaison, Janis Young.
  
  

• MARBI report (C. Gerhart)
  
  See Cathy’s full report elsewhere in this newsletter.

• CC:DA report (Marcia Barrett for K. McGrath)
  
  The main item on the CC:DA agenda that is of interest to OLAC is the discussion of “Issues Deferred Until After the First Release of RDA” at http://www.rda-jsc.org/docs/5sec6rev.pdf.
  
  CAPC and OLAC’s RDA review group have identified the issues related to A/V cataloging. Most of them do not appear likely to have a major impact on our work. The issues that stand out the most are those related to non-integral containers as the preferred source for a title of items without a collective title, the use of square brackets, and the role of introductory words (e.g., “So-and-so presents…”) when transcribing titles.
  
  Diane Hillman will give a presentation on Monday, January 18 regarding application profiles on.

• Subcommittee on Maintenance for CAPC Resources (Marcia Barrett for D. Procházka)
  
  This is from a written report submitted by David before Midwinter:
  
  The Subcommittee for the Maintenance of CAPC Resources completed its latest review of resources on the CAPC web page in January 2010. We examined the CAPC pages themselves as well as our recommendations from last year.
  The Subcommittee has only two recommendations at this point: 

1. After communicating with Greta de Groat about the proposal to qualify personal names (http://www.olacinc.org/drupal/capc_files/nq-1.pdf), we recommend that this document be moved from the page of Reports and Thought Papers (http://www.olacinc.org/drupal/?q=node/359) to the page of Archived Materials (http://www.olacinc.org/drupal/?q=node/19).
   
   
2. Also on the page of Reports and Thought Papers (http://www.olacinc.org/drupal/?q=node/359), we recommend that the list of the various parts of the Moving Image Work-Level Records Task Force Report and Recommendations be organized hierarchically, perhaps using tabbed indentions to make it easier to identify the various parts, e.g.:

• Moving Image Work-Level Records
• Parts 1-2:  Definition and Boundaries & Core Attributes and Relationships (1/09) (PDF Document)
• Part 3a:  Operational Definitions (08/09) (PDF Document)
• Part 3b:  Data Sources (August 2009)(PDF Document)
• Part 4:  Extracting Work-Level Information from Existing MARC Manifestation Records (4/09)  (PDF Document)
• Part 4 appendix:  Comparison of Selected Extracted MARC Data with External Sources (08/09) (PDF Document)

An updated spreadsheet accompanies this report. It documents the current status of the CAPC web pages on tools, training, reports & thought papers and on its task forces & subcommittees, along with notes by the Subcommittee.

Members of the Subcommittee for the Maintenance of CAPC Resources: Richard N. Leigh, David Procházka, chair, Stacie Traill

• Video Language Coding Best Practices Task Force (Marcia Barrett for K. McGrath)
  
  The proposal the Task Force sent to LC is still not on the MARBI agenda so the work of this task force remains in limbo.

• Moving Image Work-Level Records Task Force (Marcia Barrett for K. McGrath)
  
  Marcia read a report from Kelley McGrath (see elsewhere in this newsletter)

• LC Genre/Form Headings for Moving Images Best Practices Task Force (B. Anderson)
  
  Bill Anderson reported that the task force is almost finished with a draft.  The final order has not been decided, but topics to be included are an introduction, sources consulted, order of genre/form headings, assigning fiction films and non-fiction films headings, language/nationality “genres,” Internet moving images, genre/form headings for accessibility, “character” and franchise genre headings, film parodies, and performance headings for plays, operas, lectures, sports, etc.   LC will be issuing a discussion paper for fiction/nonfiction around the time of ALA midwinter, so the task force will review the relevant section in light of the discussion paper. 
  
  Additional issues that have been suggested for the task force to address include video art, workout videos, a general Drama genre (Drama films/Drama television programs) term, use of headings for types of TV programs (television series, television specials, made-for-TV movies as general categories), and use of broader terms in addition to narrower terms.   Some of these may be addressed with the submission of new form/genre headings.  The task force is keeping a list as an appendix to the main document.   A question arose about the meaning of “franchise film,” and examples given were Star Trek, Star Wars, and Aliens.

• SlotMusic Best Practices Task Force (M. Barrett)
  
  Marcia reported that a draft report was sent to Kelley McGrath in June 2009. Based on feedback received, the draft was revised and sent to members of CAPC and Kathy Glennan, chair of the Music Library Association Bibliographic Control Committee, in July.  Changes made since then include a few editorial changes, the addition of examples for 007 for electronic resources and video recordings, the incorporation of examples into the main document, and a few changes to the examples.  Jay Weitz has verified that our recommended coding for the 007 for sound recording aspects is correct. 
  
  The latest draft was sent to CAPC for review in January.  Marcia will resend it to Robert Freeborn for CAPC review and Kathy Glennan for MLA review.   Once the two bodies have approved the changes, it will be put out for public review.  We anticipate that this document will be approved and in place before ALA Annual in June.

• Audiovisual Materials Glossary Update Task Force (H. Frank)
  
  Heidi noted that she sent a copy of her report to the OLAC membership via the listserv before the Midwinter meeting. She reviewed the background of the document and the key issues the TF members are facing in moving forward. Primarily there are questions regarding copyright issues in terms of working with the publisher of the first edition of the Glossary that need to be answered. Members present did not have any answers to the copyright issues, but were fairly certain we would need written permission from the original source (Nancy Olson) for terms taken from that glossary. It was suggested that the TF turn over things to the Executive Board to do further investigation and for decisions about how best to move forward. Paige Andrew volunteered to share the situation with the Copyright Librarian at his institution and provide needed input to the TF. TF activities are on hold until further notice.
  
  
• RDA testing (Kathy Glennan for K. McGrath)
  
  Kathy reported on the all-day RDA Train-the-Tester meeting, which she attended in Kelley's place. The OLAC/MLA funnel was permitted two spots at this session, which focused on RDA itself, not the national libraries' testing plan. It was organized into 9 modules and was presented by Barbara Tillett and Judy Kuhagen of the Library of Congress. For anyone interested in learning more about the specific testing methodologies for the U.S. National Libraries' test, including the latest timeline of events, a meeting will be conducted on Sunday, Jan. 17th from 10:30-Noon at the Renaissance Hotel, Pacific A/B room. Kelley is the official liaison for the OLAC/MLA funnel and will be the person receiving access to the files in Basecamp, a site used to coordinate the overall project. She will ensure that the appropriate documents are shared with the previously identified volunteer testers from OLAC and MLA. General timeline of activities later this year include: 3 months of training/orientation, followed by 3 months of testing by cataloging a variety of materials using RDA in the online module, and then 3 months of evaluation by the national libraries.
  
  LC will be sharing policy decisions once they’re approved by management.  For the national libraries test, the decision is to err on the side of cataloger’s judgment to see what happens.  Since OLAC and MLA are working as a funnel for this test project, there was a question as to how important it is for funnel partners to coordinate their efforts and follow the same options in RDA. Kathy consulted with Barbara Tillett and Judy Kuhagen, and they felt that conformity from our group during the test period was not necessary. Kathy recommends that the OLAC/MLA testers record their option decisions in the private wiki already established for the funnel project.
  
  
• Library of Congress Form/Genre Update (J. Young)
  
  See the complete report provided to OLAC elsewhere in this newsletter.

• Moving Image Work Grant (written report provided by K. McGrath)
  
  Kelley is applying for an IMLS National Leadership Grant through Ball State University to build a demonstration database and user interface for moving image works based on the work of the OLAC task force. The deadline for the grant is February 1, 2010. She is applying for a three-year grant, which would commence in fall 2010 if the proposal is accepted.
  
  The project will incorporate a number of steps:
  
  
  1. Extracting work/primary expression and version limiter information from existing MARC bibliographic records, normalizing and clustering the data, and creating a relational database in which to store the data.
     
     
  2. Creating a public user interface that features FRBR-inspired, facet-based display and search functions.
     
     
  3. Creating back-end maintenance functions for the data, including adding new records, deleting existing records, identifying anomalies, and editing records.
     
     
  4. Creating documentation and data-about-data fields to support and guide creation and maintenance of work/primary expression-level data. Preparing an annotated list of sources of work/primary expression data.
     
     
  5. If the demonstration is successful, investigating strategies for long-term sustainability and transition to a production environment.
     
     
  OLAC is planning to be a partner on the grant.
  
  Paul Buis, the chair of the computer and information science department at Ball State, will be her co-Principle Investigator and will oversee the technology aspects of the project. Bill Kules, a library and information science professor at Catholic University of America, whose research interests include faceted interfaces and exploratory search, will oversee the design and evaluation of the end-user interface. Thelma Ross, of the Academy Film Archive, will oversee and contribute to the guidelines for entering work/primary expression level data and supporting data-about-data.
  
  There will be roles for OLAC volunteers in the grant, such as helping with the mapping from current MARC bibliographic records and working on operational definitions and data sources for work/primary expression attributes.
  

• Flash memory device best practices (Marcia Barrett for R. Freeborn)
  
  No report.

Old Business

       None.

Adjournment

       Meeting adjourned at 8:35 p.m.